Terms and Conditions
Payment or proof of payment must be made in order to receive registration confirmation.
We encourage payment to be made at the time of registration to confirm your registration and attendance at any social events. The online form will allow payment by credit card (Visa or MasterCard only) or indication that payment will be by cheque or EFT/ bank transfer. Please note your registration is not guaranteed until payment is received. Payment for a registration not received by 27 March 2017 will require the provision of your personal credit card at the event to guarantee payment and the release of your conference materials. Terms of payment are strictly 30 days from the date of the invoice.
All payment options are outlined on the registration site and are included on the tax invoice. If you are paying by credit card, charges will appear on your statement as coming from “ASID”. Payments are processed through our PCI compliant software and payment gateway. CVV numbers are not stored with your credit card data.
International Credit Cards
If you are an international delegate and use a credit card for payment, we reserve the right to ask for a scanned copy of your credit card for proof of authenticity. If a card is not provided or the scan is not considered sufficient the transaction will be reversed and another form of payment will be offered to you.
Registration Cancellations & Amendments
Registration and/or accommodation cancellations and amendments must be notified in writing to the Secretariat. Cancellations or changes received before 27 March 2017 will receive a refund less 20% administration fee. Refunds (less administration fee) for cancellations received in writing after 27 March 2017 will only be made in exceptional circumstances at the discretion of the Organising Committee.
As an alternative to cancellation, your registration may be transferred to another person without incurring any penalty. The Conference Secretariat must be advised of the transfer in writing. Please email the name, position, phone and email address of the new delegate to firstname.lastname@example.org There will be no refunds for any items purchased by the original delegate.
A fee may be charged by your hotel, according to their cancellation conditions. Please refer to the website for each hotel's cancellation policy.
Registration fees do not include insurance of any kind. It is strongly recommended that all delegates take out their own travel insurance and medical insurance prior to the conference. The policy should include loss of fees through cancellation of your participation in the Conference itself, loss of airfares for any reason, medical expenses and repatriation should travel arrangements have to be altered. In the event of industrial disruptions or natural disasters, the ASID Secretariat cannot accept responsibility for any financial or other losses incurred by delegates. Nor can the Secretariat take responsibility for injury or damage to property or persons occurring during the Conference or associated activities. Insurance is the responsibility of the individual delegate.