Speaker Assistance Page
|Confirmation of Oral Presentation or Poster Presentation
||Thursday 21 February 2013
|Presenter Registration Deadline
||Thursday 21 February 2013
|Oral Presenters Only: Biography & Audio Visual Requirements
||Thursday 21 February 2013
|Poster Presenters Only: Provide Poster PDF & Print Poster (View Guidelines)
||Tuesday 12 March 2013
|Oral Presenters Only: Presentation Consent Form & Conference Presentation
including disclosure slide
| Onsite - 4 hours before presenting
I have been selected for a (please click the relevant link below)
ORAL PRESENTATION INFORMATION
Please find information below to assist you with your presentation
Confirming Your Presentation: You are required to confirm your oral presentation by email to the Conference Secretariat email@example.com if you have not confirmed your oral presentation by Thursday 21 February you will be withdrawn from the Conference program.
Presenter Registration: All speakers are required to be registered to attend the Australasian Society for Infectious Diseases Annual Scientific Meeting 2014. Please register through the delegate portal by Thursday 21 February to confirm your place in the program. Please Note: You do not need to create a new account please use the access key shown in your acceptance letter.
Speaker Biography: A brief biography of approximately 50 words is to be provided to the Conference Secretariat at firstname.lastname@example.org if one was not provided during abstract submission. Biographies may include presenter's positions, career details and major work achievements to date. Biographies should be written in third person. Your biography will be used when introducing you as a speaker at the conference.
AV Requirements: Please provide any specific audio visual requirements to the Conference Secretariat at email@example.com. Your presentation should be presented in PowerPoint. Each meeting room is equipped with data projection facilities, lectern, microphone and a laser pointer. An audio visual operator in the room will control the presentation, lights and audio and will be able to assist you with any questions.
Please ensure your presentation is brought to the conference on a USB Stick.
Powerpoint Presentation Tips:
All text should be in PowerPoint, preferably in light text on dark background
There should be no more than 5 x 1 line bullet points per slide
Optimum title text is 45 - 55 points and no smaller than 36 points
Body text should be at least 26 point
Avoid UPPERCASE letters as they are hard to read
Please keep to the time limit of your presentation. ____________________________________________________________________________________________________________________________________
AT THE CONFERENCE
Speaker Preparation Room: Please proceed to this room at least 4 hours prior to or the day before your presentation.
The hours of operation are:
Tuesday 19 March 7.30am – 5.30pm
Wednesday 20 March 7.30am – 5.30pm
Thursday 21 March 7.00am – 6.00pm
Friday 22 March 7.30am – 6.00pm
Saturday 23 March 8.30am – 11.00am
A technician will be available in the speaker preparation room to assist you and to discuss any audio visual queries you may have. You will also have the opportunity to practice your presentation.
If you are not providing slides for your presentation, please advise the AV technician in the Speaker Preparation room 2 hours prior to your session.
Presentation Disclosure: The Conference Organisers recognise the considerable contribution that industry partners make to professional and research activities and we value these greatly. We are also looking at ways to increase opportunities of transparency for disclosing conflicts of interest and to make this as straight forward as possible for presenters. One common way of doing this is to acknowledge these relationships in publications and presentations.
We have developed a simple template for declaring these relationships and potential conflicts as part of each presentation you make. You do not have to use this template, however ALL presentations should have a disclosure of interest slide, even if it is to declare there are none. Disclosures should relate to the substance of the research being presented.
Media & Privacy: You will be asked on site at the Conference whether you consent to the following activities:
Allow your powerpoint on the conference website
Speaker presentations will be published on the conference website post conference (unless specified otherwise). We require all speakers to provide permission for their PowerPoint presentations to be published (presenter consent form, see below). All presenters will be given the opportunity to submit a revised powerpoint for publication on the website.
Allow media contact
A conference media consultant may wish to contact you due to interest from media bodies. Please note the following information about media contact: 'The media embargo for all data and information from abstracts or presentations is the date of the presentation at the conference unless indicated otherwise. Information in materials distributed to the media in advance is embargoed until when the data or information are due to be presented in the conference program. We kindly request that all media co-operate with this policy'.
'The media embargo for all data and information from abstracts or presentations is the date of the presentation at the conference unless indicated otherwise. Information in materials distributed to the media in advance is embargoed until when the data or information are due to be presented in the conference program. We kindly request that all media co-operate with this policy'
POSTER PRESENTATION INFORMATION
Please click here for the complete poster guidelines.
The key points to remember are:
- Ensure it is portrait orientation with the maximum size of 750mm Wide and 1000mm High.
- Ensure you email a PDF copy of your poster to the secretariat by Tuesday 12 March 2013
Oral and Poster Cancellations & Substitutions
Please avoid late cancellations or substitutions as marketing material including the conference handbook and program with the speaker's name and organisation will be pre-printed and cannot be removed at a later date. If you need to cancel or substitute speakers please inform Conference Secretariat at firstname.lastname@example.org as early as possible.
If it is a substitution you will be required to confirm the change on the online speaker management form after acknowledgement from the conference secretariat.